BYLAWS
of the
CAROLINA-PIEDMONT SECTION
of the
AMERICAN CHEMICAL SOCIETY
BYLAW I Name
This Organization shall be known as the Carolina-Piedmont Section (hereinafter
the "Section") of the American Chemical Society (hereinafter the
"SOCIETY").
BYLAW II Objects
Section 1.
The objects of Carolina-Piedmont Section shall be to aid and assist the
American Chemical Society on a local, regional and national basis in carrying
out its objects, which are as follows:
- The objects of the AMERICAN CHEMICAL SOCIETY shall be
to encourage in the broadest and most liberal manner the advancement of
chemistry in all its branches; the promotion of research in chemical
science and industry; the improvement of the qualifications and usefulness
of chemists through high standards of professional ethics, education, and
attainments; the increase and diffusion of chemical knowledge; and by its
meetings, professional contacts, reports, papers, discussions, and
publications, to promote scientific interest and inquiry, thereby fostering
public welfare and education, aiding the development of our country's
industries, and adding to the material prosperity and happiness of our
people.
- To foster the improvement of the qualifications and
usefulness of chemists, the SOCIETY shall be concerned with both the
profession of chemistry and its practitioners.
- To foster the objects specified in this Article, the
SOCIETY shall cooperate with scientists internationally and be shall be
concerned with the worldwide application of chemistry to the needs of
humanity.
Section 2.
Nothing in these bylaws shall be inconsistent with the Charter, Constitution,
and Bylaws of the SOCIETY.
BYLAW III Territory and Headquarters
Section 1.
The territory of the Section shall be the territory assigned to the Section by
the SOCIETY.
Section 2.
The headquarters of the Section shall be Charlotte, North Carolina.
BYLAW IV Members and Affiliates
Section 1.
The rolls of the Section shall include those MEMBERS, ASSOCIATE MEMBERS, and
National Affiliates of the SOCIETY residing within the territory of the
Section, provided that exceptions to this rule shall be made in conformity with
the Constitution and Bylaws of the SOCIETY.
Section 2.
Local Section Affiliates shall consist of such persons as may be interested in
affiliating themselves with the local Section but who are not members or
National Affiliates of the SOCIETY. Such Affiliates must have been recommended
by two members of the Section, and elected by a majority vote of the Executive
Committee of the Section.
Section 3.
MEMBERS, ASSOCIATE MEMBERS, and National Affiliates shall have such rights and
privileges as are accorded them by the Constitution and Bylaws of the SOCIETY.
National Affiliates and Affiliates may not vote for, or hold elective position
of the Section, vote on articles of incorporation and Bylaws of the Section, or
serve as voting members of the Executive Committee.
BYLAW V Organization
Section 1.
Only MEMBERS of the SOCIETY shall be eligible to hold office.
Section 2.
The officers of the Section shall include a Chair, a Chair-Elect, a Secretary
and a Treasurer. The section may also have a, or multiple, member-at-large. The
officers here enumerated shall be elected annually for a term of one year. The
same person may hold the offices of Secretary and of Treasurer.
Section 3.
The Section shall have Councilors and Alternate Councilors as provided in the
Constitution and Bylaws of the SOCIETY.
Section 4.
The Executive Committee shall consist of the officers of the section, the Councilors,
and the Alternate Councilors. If the section elects a, or multiple,
members-at-large, they will also be included in the Executive Committee.
Further, at the option of the immediate Past Chair, the Past Chair has the
right to sit on the Executive Committee, and will be encouraged to do so,
though it will not be required.
BYLAW VI Manner of Election and Terms of Office
Section 1.
The officers of the Section shall be elected by the members, shall take office
on January 1, and shall hold office for one year, or until their successors
qualify. Upon completion of the Chair's term of office, the Chair-Elect shall
succeed to the office of Chair.
Section 2.
Councilors and Alternate Councilors shall be elected for a term of three years
beginning on January 1.
Section 3.
In the event of a vacancy in the office of Chair, the Chair-Elect shall assume
the added duties of the Chair for the unexpired term. All other vacancies shall
be filled by the Executive Committee from among the MEMBERS by interim appointment
for the period up to the next annual election, at which time the Section shall
choose a MEMBER to complete the unexpired term, if any. In the event the office
of Chair-Elect is filled by such interim appointment, the Section shall elect
both a Chair and a Chair-Elect at its annual election.
Section 4.
The Chair shall appoint a Nominating Committee consisting of a Chair and two or
more members not later than September of each year. Not more than one member of
the Executive committee may be a member of the Nominating Committee.
Section 5.
The Nominating Committee shall nominate one or more MEMBERS for each elective
position for which a vacancy will occur and shall make a report at a regular
meeting of the Section. With the exception of the Chair and Chair-Elect, the
incumbent of any elective position may be renominated. After the report of the
Committee, nominations may be received from the floor or by petition. Only
nominees who have agreed to serve if elected may be named on the ballot.
Section 6.
The election of officers shall be conducted either at a regular meeting
subsequent to that mentioned in Section 5 or, at the discretion of the
Executive Committee, by mail ballot.
Section 7.
Councilors and Alternate Councilors shall be elected by a mail ballot of the
members of the Section.
Section 8.
Elections shall be completed and the results certified to the Executive
Director of the SOCIETY by December 1, as required by the Bylaws of the
SOCIETY.
Section 9.
The Secretary, or other designated officer of the Section, shall prepare an
election ballot on which shall appear the names, in order chosen by lot, of all
nominees willing to serve.
Section 10.
For mail ballots, no less than three weeks must be provided between the date of
mailing of ballots to the members and the deadline for their return to the
Secretary or other designated officer of the Section.
Section 11.
After receipt of the ballot of the voting member, the mailing envelope
containing the ballot shall be forwarded to the Secretary or other designated
officer.
Section 12.
The Chair shall appoint as Teller(s) one or more members who are not candidates
for Councilors and Alternate Councilors, but who may be a member(s) of the
Executive Committee.
Section 13.
The Secretary, or other designated officer of the Section, shall compare the
inscribed name on the mailing envelope with the official list of members of the
Section for all ballots received by the deadline. Ballot envelopes not matching
the eligible voter list shall be marked VOID. The Secretary shall transmit all
envelopes to the Tellers.
Section 14.
The Tellers shall open all envelopes verified as valid, shall count the
ballots, and shall tally the votes. Ballots that violate specified voting
procedures shall be rejected in whole or in part, depending on the extent of
the violation(s). The vote tally, including the number of rejected ballots and
the number of invalidated envelopes, shall be reported to the Chair. All ballot
envelopes marked VOID and all ballots shall be returned to the Secretary.
Section 15.
In case of a tie vote for any elective position, the Executive Committee shall
select from among the tied candidates.
Section 16.
The Chair shall inform all candidates of the election results and shall arrange
for transmitting this information to all members and affiliates of the Section.
Section 17.
The Secretary shall retain all mailing envelopes and all ballots for at least
90 days after either the announcement of the results to the membership or until
any disputes have been resolved, whichever is later.
Bylaw VII Duties of Officers and Executive Committee
Section 1.
The duties of the officers shall be those customarily performed by such
officers, together with those responsibilities prescribed by the Constitution
and Bylaws of the SOCIETY and by these bylaws and such other duties as may be
assigned by the Executive Committee.
Section 2.
The Chair of the Section shall serve as Chair of the Executive Committee and
shall appoint members and/or affiliate to all committees authorized in these
bylaws or by the Executive Committee.
Section 3.
The Executive Committee shall be the governing body of the Section, and, as
such, shall have full power to conduct, manage, and direct the business and
affairs of the Section in accordance with the Constitution and Bylaws of the
SOCIETY and these bylaws.
Bylaw VIII Committees
The Executive Committee shall establish committees as necessary for the proper
operation of the Section.
Bylaw IX Meetings
Section 1.
The Section shall hold regular meetings at places and times designated by the
Executive Committee.
Section 2.
The Section may hold special meetings at the call of the Executive Committee or
at the written request of fifteen members of the Section. The notices of special
meetings shall state the exact nature of the business to be considered and not
other business shall be transacted at such meetings.
Section 3.
Due notice of all meetings shall be sent to each member and affiliate of the
Section. A quorum for transaction of business at a Section meeting shall
consist of fifteen members of the Section. No business shall be transacted in
the absence of the quorum.
Section 4.
The Executive Committee shall meet upon due notice to its members at the call
of the Chair or at the request of a majority of the members of the Executive
Committee. For the Executive Committee, a quorum, shall be a majority of the
members of the Executive Committee. In the absence of a quorum, in a called
meeting of the Executive Committee, the called meeting shall be adjourned to a
date when a quorum of the executive committee can be assembled.
Bylaw X Finances
Section 1.
All members and assigned National Affiliates of the Section may be requested to
pay voluntarily such annual Local Section dues as may be set by the Executive
Committee.
Bylaw XI Amendments
Section 1.
A proposed amendment to these bylaws must first be submitted in writing to the
Executive Committee. If the Executive Committee approves it, the Secretary
shall furnish all members of the Section a notice of change, with copies of the
proposed amendment, made available, at the time when notice of the next meeting
of the Section is given.
Section 2.
Following announcement of the proposed amendment at a meeting of the Section
and provided that due notice of the impending vote is given, the amendment will
be adopted at the subsequent meeting of the Section if it receives an
affirmative vote by two-thirds (2/3) of the members present.
Alternatively, or in the absence of a quorum at the meeting during which the
vote is scheduled, a mail ballot may be used provided that both the current
language and the amended language of the affected bylaw(s), together with an
explanation of the change(s), have been published or accompany the ballots. A
deadline date, at least 3 weeks after mailing of the ballots, shall be
specified for return of the ballots to the Secretary or other designated
officer of the Section. The amendment is adopted by an affirmative vote of
two-thirds (2/3) of the valid ballots returned.
Section 3.
If a proposed amendment is not approved by a majority of the Executive
Committee, it may, nevertheless, be brought to the members for vote in an
alternative manner. To bring about such a vote, a petition supporting the
amendment, which has been signed by at least 15 members or 3% of the members of
the Section, whichever is larger, must be presented to the Executive Committee.
The procedure subsequently followed for general announcement of the amendment
and balloting shall be identified to that used for an amendment approved by the
Executive Committee.
Section 4.
Amendments to these bylaws, after adoption by the Section, shall become
effective upon approval by the Committee on Constitution and Bylaws, acting for
the Council of the SOCIETY, unless a later date is specified in the amendment.
Bylaw XII Dissolution of the Local Section
Upon the dissolution of the Local Section, any assets of the Section remaining
thereafter shall be conveyed to such organization then existent, within or
without the territory of the Local Section, dedicated to the perpetuation of
objects similar to those of the AMERICAN CHEMICAL SOCIETY, or to the AMERICAN
CHEMICAL SOCIETY, so long as whichever organization is selected by the
governing body of the Local Section at the time of dissolution shall be exempt
under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended or
under such successor provision of the Code as may be in effect at the time of
the Section's dissolution.