MINUTES

MINUTES

EXECUTIVE BOARD MEETING

NOVEMBER 20, 2003

The meeting of the CVS/ACS Executive Board was called to order by the chair, Mr. Everett Turner, at 7:47 P.M. at Springfield College, Springfield, MA.

MEMBERS PRESENT: E. Anderson, R. Archer, L. Craine, G. Crundwell, J. Douville, P.R Douville, M. Ferrier, E. Fitzgerald, C. Jones, J. Knox, A. Kozlowski, R. Moyer, J. Smist, F. Torre, E. Turner,

I. MINUTES OF SEPTEMBER 15, 2003.

MOTION MADE AND SECONDED to accept the minutes. MOTION PASSED.

II. FINANCIAL REPORT ‑ Ms. Knox distributed the financial report for the period January 1 November 20 (see enclosure).

MOTION MADE AND SECONDED to accept the report. MOTION PASSED.

III. ANNOUNCEMENTS.

The slate of candidates to serve as CVS officers for 2004 was approved by the membership.

IV. OFFICER AND COMMITTEE CHAIR REPORTS.

NATIONAL CHEMISTRY WEEK (NCW). Mr. Fitzgerald and Dr. Anderson. CVS sponsored a celebration at the Westfield Shopping Center in Enfield, CT. Mr. Fitzgerald indicated that the committee may select a mall in Massachusetts in October 2004. Approximately 2100 copies of CHEM MATTERS were among the considerable literature distributed to high school chemistry teachers.

EDUCATION. Mr. Fitzgerald and Dr. Craine. The 2004 CVS Chemistry Olympiad dates are March 1st (Thursday) at The University of Connecticut and March 16th (Tuesday) at the University of Massachusetts.

COUNCILORS ‑ Drs. Archer, Kozlowski, Smist, Torre. Dr. Archer reported that he lost his bid for Director of Region 1. Ms. Ann O'Brian was reelected. Mr. William Carroll was elected President of the ACS.

NORTHEAST REGIONAL MEETING ‑ Dr. Smist. The By Laws are almost ready for ratification. The group is asking the national office for a $12,000 loan to cover the expenses for the next regional meeting and to plan the regional meetings three years out.

SECTION AWARD ‑ Dr. Crundwell. He reported that there are monumental problems with the program. There has been no recipient in the last two years. It is unclear who is the committee chair and who are the five members of the committee. It is apparent that Board fell down badly in its oversight of the operations of the committee. A large portion of the remainder of the meeting was devoted to what went wrong. After considerable discussion which at best could be characterized at non focused banter it was agreed that the January meeting would be devoted to a systematic and focused discussion of the current condition of the program and how to proceed in the future. Dr. Crundwell will prepare an agenda outline to serve as a guide for the Board discussion. Board members will be asked to review the document and to come to the January meeting prepared for a productive discussion.

VALCHEMIST. ‑ Ms. Douville. She informed the Board that there was an urgent need to appoint a business manager. Ads were been posted in the 2003 issues of the VALCHEMIST for which no income has been received.

The next meeting of the Board will be held on Tuesday January 20, 2004 at Trinity College, Hartford, CT at 7:45 P.M.

The meeting adjourned at 8:53 P.M.

Respectfully submitted,

Ralph O. Moyer, Jr.

Secretary

American Chemical Society, Connecticut Valley Section

ADDENDUM: The Board was asked to consider the following material.

The Burlew Award: Questions to Ponder

Description of the Award (pretty much the only paperwork on record):

The CVS award committee solicits nominations for the John S. Burlew Connecticut Valley Section Award to recognize outstanding contributions to chemistry. Please make a nomination consisting of a short letter describing the nominee's qualifications, a chemistry vitae, and names and addresses of two references familiar with the nominee's cited contribution. Self‑nominations are encouraged. A request for further information regarding suitable nominees will be made, if necessary, to help the Committee in the final selection process. Nominations should be sent by May 1, 2004 to ?????.

Eligibility: "A nominee in the formative years of his or her career must have made an outstanding contribution to chemistry. The nominee must be a member of CVS and must not have received an award from ACS or other technical or scientific organizations for the same contribution." All members of the CVS are eligible.

I. The Burlew Award Committee

(I) Are bylaws necessary for this Committee?

(ii) How many members constitute the Committee?

Should the Committee reflect the various backgrounds of CVS‑ACS members?

Should previous recipients be required to serve on the Committee?

(iii) How is the Chair of the Committee chosen?

(iv) How often should the Committee meet?

(v) How are delinquent members of the Committee replaced?

(vi) Is there sufficient time for evaluation of nomination materials?

(vii) To whom and when should the Committee report?

II. The Nature of the Award

(I) What is the purpose of the award?

(ii) Should the Purpose be changed?

Point # 1: What is Aformative years@?

Does it limit nominations?

Point #2: Does "must have made outstanding contributions" hold back

nominations?

Point #3: Does the "no prior award" clause hold back potential nominations?

Point #4: Does Amust be a member of CVS@ hold back potential nominees?

(iii) Has it been a springboard for future awards?

(iv) Should the Award be worth more?

(v) Are the nomination letters (and subsequent package) sufficient?

(vi) What are the criteria for evaluating packages? How are they weighted?

III. Cycling Between Industry and Academics

(i) Is cycling between industry/academic recipients necessary?

(ii) If the cycling was removed, evidence seems to point that the number of academic

nominations would exceed the number of industrial nominations. Would this award therefore still adequately serve all CVS‑ACS members?

(iii) Does comparing nomination packages from academic and industrial within the same

award period lead to complications due to the inherent difference in the research

environments in academia and industry?

IV. Additional Comments