NOVEMBER 20, 1997
VERSION 2-97
TABLE OF CONTENTS
FOREWORD
CHAIR OF SECTION
CHAIR-ELECT
SECRETARY
TREASURER
EXECUTIVE COMMITTEE OFFICERS
COUNCILOR
ALTERNATE COUNCILOR
AWARDS COMMITTEE
BYLAWS COMMITTEE
HISTORIAN
JOB MANUAL COMMITTEE
LONG-RANGE PLANNING COMMITTEE
MEMBERSHIP COMMITTEE
NATIONAL CHEMISTRY WEEK COMMITTEE
NETS NEWSLETTER COMMITTEE
NOMINATION AND LEADERSHIP DEVELOPMENT COMMITTEE
PROGRAM COMMITTEE
PROFESSIONAL RELATIONS COMMITTEE
PROPERTIES COMMITTEE
PUBLIC OUTREACH COMMITTEE
PUBLICITY COMMITTEE
SAFETY COMMITTEE
SERVICE AND HOSPITALITY COMMITTEE
APPENDIX 1. SECTION MASTER SCHEDULE
APPENDIX 2 OFFICERS AND COMMITTEE CHAIRMEN TEMPLATE
APPENDIX 3 SECTION BY-LAWS
APPENDIX 4. PAST CHAIRMEN AND PAST SPEAKERS OF THE
YEAR
APPENDIX 5: NETS TECHNICIANS AND TEACHERS OF THE YEAR
APPENDIX 6: SECTION AWARDS AND NOMINATIONS
ETSU STUDENT AFFILIATE CHAPER AWARDS
CRITERIA FOR SECTION AWARDS
The primary purpose of this job manual is to provide a guide for the officers
and
committees conducting the business and activities of the section. The manual
is a means
of passing on the accumulated experience of past officers and committee
members in
sufficient detail to facilitate the work of those concerned with operating
the section. The
manual should supplement, but not replace, verbal communications between
the incoming
and outgoing officers and committee chairmen.
This document was updated by an ad-hoc committee headed by Rick Offerman,
Eastman
Chemical Company on January 4, 1993. It is an update of a job manual prepared
by Jane
Adams in October, 1975.
CHAIR OF SECTION
The Chair is the chief executive officer of the Section. The Chair presides
at the regular
meetings of the Section and at meetings of the Executive Committee. The
Chair is
responsible for the organization of committees and for the general functioning
of the
Section.
It is customary for the Chair to call an organizational meeting of section
officers just prior
to the year in which they will serve. Participants in this meeting should
include the
incoming and outgoing officers of the Section and the incoming and outgoing
committee
chairmen. The purpose of the organizational meeting is to formulate policy
for the coming
season and to provide an opportunity for exchange of information to facilitate
a smooth
transition from one year to the next.
The Chair has the key to the post office box and is responsible for checking
the post office
box frequently. (The post office box is P.O. Box 7180 and is located in
the Eastside Post
Office off Eastman Road). The Chair then routes incoming mail to the appropriate
Section officer or Committee Chair. The Chair is responsible for seeing
that the post office
box rent is paid (by April 30), that the bulk mailing permit is renewed
yearly (in February),
and that the IRS form 990 is filed ( in May). These two duties may be assigned
to another
officer on a yearly basis but it is the duty of the Chair to see that the
tasks are completed.
The chair is also responsible for updating the welcome letters on file with
Eastman
Chemical Company Human Resources Department. These letters were developed
to
provide introductory information on the section to new chemists and technicians
in the
section's area.
CHAIR-ELECT
The Chair-elect functions in the Chair's place when necessary, and assists
the Chair as
necessary. The Chair-elect serves as Chair the following year. The Chair-elect
may
appoint a Program Chair to serve during the coming administration; this
appointment may
be made soon after the Chair-elect begins their term of office. The Chair-elect
and the
Program Chair should begin selecting individual speakers and tour speakers
about a year
in advance.
The Chair-elect is encouraged to attend the Local Section Officers Conference.
The
meeting is usually held in February. Tour speakers for the following year
are selected at
this conference.
The Chair-elect should assume responsibility for maintaining the NETS Master
Schedule.
and the listing of committee chairmen. The Master Schedule is a listing
of important dates
and deadlines for Section events. See Appendix 1 and 2.
SECRETARY
The duties of the office of Secretary of the Northeast Tennessee Section
of the ACS are
much the same as for that office in any organization. Records are transferred
from the
outgoing Secretary to the incoming one at the end of their term.
The Secretary is responsible for:
1. Taking minutes of meetings. Includes records of Executive Committee
meetings and the organizational meeting.
2. Filing the annual report to the national office. This is due the first
of
February and is one of the biggest single jobs of the office. The Secretary
should notify officers and Committee Chair in December that their reports
are due on December 15. The Secretary's duties are to collect reports from
the Committee Chair and officers and assemble the reports into the proper
format for the national office.
3. Dispensing stationery supplies. Envelopes and stationery bearing the
section letterhead are kept by the secretary and dispensed as needed.
When the supply is depleted, the Secretary has more printed (Eastman
Printing and Visual Services, B-284, Form # Misc 1020 for letterhead and
envelopes).
4. Keeping the Chair and/or other officers informed of situations of which
the
Secretary has been notified by outside sources.
5. Receiving from the Nomination and Leadership Development Committee
the slate of nominees for the annual election at least 15 days prior to
the
date of the election (see Article VI, Section 4 of the by-laws of the section)
and preparing the ballots.
6. Keeping the national office informed on matters of organization (i.e.
election results) and other items which they will request from time to time.
ACS Records Office (1-800-227-5558 or (202) 872-4454).
7. Maintaining file folders for each activity during the year. Records and
memorabilia of lasting value are transmitted to the Historian for permanent
storage. At present, permanent records are stored in Vault in the ECC
Research Labs.
TREASURER
A guide for Local Section Treasurers is available from the Local Section
Activities Office
at the National Office in Washington, D.C. (1-800-227-5558 or (202) 872-4610).
The
Treasurer should obtain a copy of this guide as soon as possible after taking
office. The
accounting and bookkeeping practices in this manual should be strictly followed
as this
will make the Treasurer's report for the annual report much easier to complete.
The Treasurer of the Northeast Tennessee Section of the ACS is responsible
for:
1. Keeping strict account of all finances. The Treasurer pays all bills
and
collects and deposits all income. A minimum of assets are kept in a
checking account and the remainder are kept in a savings account and/or
certificate of deposit. The savings should only be invested in other ways
at
the discretion of the Executive Committee.
2. Submitting a proposed budget for their term of office to the Executive
Committee for their approval. This should be done early in the term,
preferably at the organizational meeting in January.
3. Preparing quarterly financial reports and an annual report for their
term of
office.
4. Filing the annual financial report to the Executive Director of the national
office.
5. Filing income tax forms - due May 15 of each year.
6. Forwarding to the Executive Director of the ACS an application for the
funds to which the Section is entitled.
7. Providing any necessary financial information needed to complete the
annual report. The Secretary should be consulted in December to
determine the financial information needed to complete the annual report.
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EXECUTIVE COMMITTEE OFFICERS
The election of three At-Large members to the Executive Committee is dictated
by the
Section By-Laws. Duties involve voting on appropriate subjects at scheduled
or called
Executive Committee meetings, and any other activites directed by the Chair.
The
Nominating Committee is responsible for selecting candidates for this office,
and
nomination by petition is also available. The major function of the Executive
Committee is
to conduct the normal business of the Section. This committee generally
meets on the
same nights on which regular Sectional meetings are held. The Chair presides
at meetings
of the Executive Committee.
Members of the Executive Committee include:
The Immediate Past-Chair
All current Section Officers:
Chair
Chair-elect
Secretary
Treasurer
Councilor
Alternate Councilor
Three At-Large Executive Committee Members chosen by election
Appointed Non-voting members such as Public Outreach Chair as
Necessary
The At- Large Executive Committee Members cosen by election will automatically
become members of the Nomination and Leadership Development Committee. It
is the
responsibility of the Executive Committee to select a "Speaker of the
Year" who is chosen
from the membership of the Section. This selection should be made in November
or
December. The speaker's consent should be obtained by January 1. The members
of the
Section should be solicited for names of candidates for this honor, but
Executive
Committee members should be particularly on the alert for recommending potential
nominees for this honor.
The "Speaker of the Year" should be chosen from the NETSACS Region.
In general, the
Speaker of the Year should be chosen based on:
(1) outstanding technical contributions to the field of science (2) impact
on
the chemical industry in some way other than a technical achievement (3)
outstanding contribution to science education or (4) a positive impact on
the perception of science with the public.
The activities of the Executive Committee should be summarized in early
December and
provided to the Secretary for inclusion in the annual report by December
15.
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COUNCILOR
Councilors represent the Section in council meetings at national American
Chemical
Society meetings. It is their responsibility to reflect the views of their
local section
through their voting and other participation at the council meetings. Councilors
are
expected to meet with the Executive Committee and selected interested members
prior to
each national meeting. The Councilor should outline the proposed legislation
for the
meeting and solicit opinions from the members. However, the Councilor is
a
representative of the Section, not a delegate, and should vote in the best
interest of the
Section members and the Society. The Councilor is responsible for keeping
the Section
informed on Society affairs on a national level and should submit a report
to the local
Section on the business transacted by the Society at the council meetings.
Councilors also
should be active in the continuing health of the Section, especially in
developing new
Section leadership. The specific functions of the Councilor are outlined
in detail in the
"Handbook for Councilors".
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ALTERNATE COUNCILOR
Alternate Councilors have access to the information available to the Councilors
and should
be prepared to act in their stead.
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AWARDS COMMITTEE
1. The primary duty of the Awards Committee is responsibility for all the
awards
presented through the local Section and nominations for national and sectional
awards.
2. One of the main duties each year is responsibility for the awards to
the outstanding
chemistry students in each of the area colleges (East Tennessee State University,
Emory and Henry College, King College, Milligan College, Northeast State
Technical Community College and Clinch Valley College of the University
of
Virginia.
3. The Awards chair shall contact the chemistry department chairmen of these
institutions about six to eight weeks prior to the Annual Awards Banquet
(usually
the April meeting) to request the department chairmen to select an outstanding
chemistry major to receive the Section's "Outstanding Chemistry Student"
award
for that institution.
4. The award(s) given shall be determined by the officers of the Section
for that
particular year. Students planning to continue their education in chemistry
may
receive either a one-year membership in the ACS or a Merck Index. A Merck
Index is normally awarded to winning students not planning further studies
in
chemistry. A certificate (Certificate of Merit) is given to all the award
winners.
The membership application is supplied to the recipient (possibly through
the
department chair) as soon as possible and should be returned to the Awards
Chair
prior to the awards meeting. The ACS applications are given to the Secretary
or
Membership chair who processes them as soon as possible. The Awards Chair
obtains "Certificate of Merit" forms and insures that they are
completed prior to
the awards meeting.
5. The Awards Chair invites the winners of the awards and the chair of the
chemistry
department (or the professor if appropriate) to the awards meeting. The
Awards
Chair announces the winners at this meeting and presents their certificates.
It is
customary to recognize their professor during the presentation.
6. The Awards Committee is responsible for submitting nominations to the
Executive
Committee for "Speaker of the Year" from the Section. The members
of the
Section should be solicited for names of candidates for this honor, and
the final list
should be submitted to the Executive Committee during October or November.
The nomination should be completed and the consent of the nominee obtained
by
January 1, prior to the lecture before the Section.
7. The Awards Committee is responsible for obtaining and presenting the
award for
"Local Section Speaker of the Year". In the past the award has
consisted of a
plaque engraved with the speaker's name, "Speaker of the Year",
Northeast
Tennessee Section - American Chemical Society, and the year.
8. The Awards Committee is also responsible for making nominations for national
and sectional awards. The list of awards available is obtained from the
national
office and nominations should be made where applicable.
9. The Committee should review the membership roster each year and present
awards
for 40- and 50-year memberships where applicable. These awards are presented
at
the Annual Awards Banquet.
10. Past-chair pins should be presented through this committee. These should
be
awarded to the past Chair at the first meeting after the Chair-elect succeeds
the
Chair.
11. The Awards Committee is responsible for ordering all award certificates,
40-and
50-year member certificates, past-chair pins, plaques and other items given
to
recipients of Section awards. These awards are available through the ACS
Member Services (1-800-227-5558 option 7 or (202) 876-4414).
12. The Chair of the Awards Committee should summarize the
year's activities in December. This information is provided to the Secretary
for
inclusion into the annual report by
December 15.
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BYLAWS COMMITTEE
The Bylaws Committee periodically reviews the Section bylaws and prepares
and
proposes revisions necessary to keep the Section bylaws up-to-date. This
committee
should also advise on questions involving Society constitution and bylaws.
Questions on bylaws and constitutionality may also be referred to the office
of the
Secretary at the National Office in Washington, D.C. (202-872-4459 or 1-800-227-
5558).
The activities of the Bylaws Committee should be summarized in early December
and
provided to the Secretary for inclusion in the annual report by December
15.
The most recent update of the Section bylaws was completed by an ad-hoc
committee
headed by Bob Maleski of Eastman Chemical Company in 1993. See Appendix
3.
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EDUCATION COMMITTEE
One of the objectives of the American Chemical Society is the promotion
of chemical
education at the professional, college and pre-college levels. This is true
of the local ACS
sections as well as the national organization. Each year the Chair of the
Northeast
Tennessee Section will appoint an Education Committee Chair to assist him
in matters
related to chemical education in the Section area. The duties of the Chair
of the
Education Committee cannot be defined precisely since they may vary somewhat
from
year to year depending upon the particular programs undertaken by the committee
or the
Section. The number of committee members will also vary depending upon the
requirements imposed by the education program. Generally, it can be stated
that it is the
duty of the Chair of the Secondary Education Committee to coordinate all
activities of the
Section pertaining to the promotion and encouragement of chemical education
in all areas.
Some examples of the activities of the Education Committee in past years
are listed below:
1. Furnished judges, advisors for high school science fairs.
2. Given subscriptions of technical publications such as Wonder Science
to
area schools.
3. Provided advisors for advanced high school students undertaking special
projects.
4. Provided a "Speaker Bureau" consisting of special topics presented
by local
Section members to area high schools and colleges.
5. Prepared nomination for "James Bryant Conant Award in High School
Chemistry Teaching" (Region 2) when an outstanding candidate was
recognized by Section members.
6. Assisted in Laboratory Safety Program given to area high school teachers
from time to time.
7. Conducted Chemistry Olympiad.
8. Donated money for the purchase of laboratory equipment
or for continuing education to local teachers.
9. Sent a letter to area high school science chairmen describing services
offered by the local section and requests a written reply from those schools
that wish to
receive Chemistry.
The Committee's primary purpose in the area of continuing education is to
alert members
of the Section to educational opportunities which are available. The Section
Newsletter is
used to publicize relevant courses at local colleges and universities as
well as area
seminars. Announcements may be made at Section meetings to apprise members
of
national programs relating to trends or innovations in continuing education.
Finally, the
Continuing Education Committee has the responsibility for evaluating and
publicizing
ACS short courses. As interest dictates, the Committee may arrange to offer
ACS short
courses at cost or on a profit basis. The format followed in offering the
short course
would be decided by the Committee.
All activities of the Education Committee should be reported to the Chair
of the Publicity
Committee as they develop for release to the news media.
Questions on ACS education programs should be referred to the Education
Office at the
National ACS Headquarters (1-800-227-5558 or (202) 876-6169).
The activities of the Education Committee should be summarized in early
December and
provided to the Secretary for inclusion in the annual report by December
15.
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HISTORIAN
The Historian is responsible for the maintenance of the historical records
of the Section.
Each year the Historian will collect those Section records and memorabilia
which are
considered to have lasting value and will place them in the permanent files.
Most of the
records would be received from the files of the Section Chair, Secretary
and various
committee chairmen. Records which are to be filed may be about two years
old, since
current officers can often use the previous year's records to advantage.
Routine
correspondence and information of temporal value only should be destroyed
each year by
the Historian. In some instances it may be desirable to improve the condition
of records
retained in some years just prior to the current one.
At present, the historical files are stored in the Vault in the ECC Research
Laboratories.The vault is managed by the Technical Information Center, ECC.
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JOB MANUAL COMMITTEE
This committee, which may generally be composed of a single person, has
the
responsibility of making the manual available to officers or committee members
as the
need arises. It also responsible for making revisions and changes when these
become
necessary. The previous draft of this job manual was prepared by L. Jane
Adams of
Eastman Chemical Company in 1975. The current version of this job manual
was updated
by an ad-hoc committee headed by Rick Offerman of Eastman Chemical Company.
The activities of the Job Manual Committee should be summarized in early
December and
provided to the Secretary for inclusion in the annual report by December
15.
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LONG-RANGE PLANNING COMMITTEE
The main responsibilities of the Long-Range Planning
Committee are as follows:
1. Visualize the makeup and programs of the Section within 5 to 10 years.
2. Identify and describe the needs of the Section in the future (including
the
immediate future).
Decide on objectives, assign them priorities and make plans to achieve them.
Make detailed proposals for accomplishing these objectives and forward these
to
the Executive committee by Mid-year.
Monitor Progress toward achievement of objectives identified bhy the committee.
With respect to new projects, programs, or activities, this committee should
be responsible
for formulating general, preliminary plans. When such an activity is past
the stage of early
evaluation, another committee should be given responsibility for continuing
the work.
The membersip of the committee will include the past Chair, the Chair-Elect,
the
Councilor, the alternate Councilor, and one or two individuals optionally
appointed by the
Chair. The committee members will elect the committee Chair.
The activities of the Long-Range Planning Committee should be summarized
in early
December and provided to the Secretary for inclusion in the annual report
by December
15.
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MEMBERSHIP COMMITTEE
1. The Membership Committee Chair is appointed by the Section Chair. The
Membership Committee shall also consist of the Hospitality Chair, the Section
Chair-Elect, and such other members as the Membership Chair deems appropriate.
It is strongly suggested that the Chair appoint other members as necessary
to get
representation from at least three local industries which employ chemists.
2. The Membership Committee is responsible for growing the Section by identifying
and recruiting new members. Lists of prospective new members are obtained
from
the National Office and from Tennessee Eastman. The committee is responsible
for following up on these prospects, as well as generating and executing
plans for
recruiting new members from local industries, academic institutions, and
laboratories. This may include identification of candidates at these local
organizations, providing prospective new members with information on the
benefits of Society membership, involving them in Section activities, holding
meetings at or near their place of work, involving businesses with prospective
new
members in meeting sponsorship, seeking support of local industry managers
for
Society membership by their employees, and inviting prospective new members
to
Section meetings. The Chamber of Commerce can serve as a resource in
identifying local industries which hire chemists.
3. The Membership Committee Chair keeps on hand a stock of membership
application blanks and information about the Society. These are dispersed
as
required or requested. The Membership Committee Chair provides an applicant
with the application form and then forwards the completed form to the Secretary
of the Section or sends it in to the national office. The Section receives
a
commission for each new membership submitted through the local Section.
Therefore, prospective members should be encouraged to return their application
forms to the Membership Chair or to the Secretary. The applications are
submitted with the request for the Local Section Commission to the national
office. Either the Secretary or Membership Chair may sign the commission
forms.
4. It is the responsibility of the Membership Chair to identify new members
in
attendance at Section meetings to the Section Chair. It is the responsibility
of the
Section Chair to introduce these new members to those in attendance. The
Membership Committee maintains letters of welcome which should be sent to
new
members and members who transfer into the Section.
5. The Membership Committee Chair maintains the roster and mailing list
for the
Section. The Membership Chair keeps an up-to-date a roster which contains
addresses of Section members. This roster is updated four times a year by
the
national office. The Membership Committee Chair should make arrangements
with the National Office to receive roster updates by calling the ACS Records
Office (1-800-227-5558 or (202) 872-4454).
6. The mailing list for the Section is maintained by the Membership Committee
Chair.
The Hospitality Committee Chair is in charge of sending out meeting notices
to all
members but it is the Membership Committee Chair's responsibility to keep
the
mailing information accurate and up-to-date (names, addresses, etc.).
7. Occasionally the Membership Committee Chair is told by a member of a
change of
address. However, most of the information on new members, address changes
of
current members, and loss of members due to death, nonpayment of dues, or
a
move from the area is obtained from the national office in the form of quarterly
roster updates (add, change of address, or remove). The appropriate change
is
then made in the mailing list. Since Eastman members generally receive their
meeting notices through the plant mail, no change in the mailing list should
be
necessary when an Eastman member changes his home address within the Section.
It is desirable to check with new members to determine if they are Eastman
employees. If they are, their Eastman address, rather than their home address
should be given on the mailing list in order to save the Section money in
postage.
This procedure has been approved by Tennessee Eastman Division.
8. The Membership Committee Chair should work with other members of the
Section
to coordinate other mailings. These may include the NETS Newsletter, calls
for
nominations for Section election, ballots and meeting notices.
The activities of the Membership Committee should be summarized in early
December and
provided to the Secretary for inclusion in the annual report by December
15.
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NATIONAL CHEMISTRY WEEK COMMITTEE
The Chair of the NCW Committee is responsible for the overall organization
of NCW
events. The duties here include:
1. Calling organizational meetings in the spring or early summer to begin
formulating
plans for National Chemistry Week events.
2. Identifying committees and committee chairmen needed to carry out the
NCW
events. These will include:
Public Relations
Budget
Committees for Individual Events
Demonstrations
Past events in the past have included:
- Chemistry demonstrations for elementary school children
- Chemistry demonstrations at the Hands On Museum
- Career Day at ETSU for high school students
- A banquet and education lecture with area high school
teachers as invited guests
- Chemistry demonstrations to the general public at local
Malls
Questions regarding National Chemistry Week should be referred to the National
Chemistry Week Office at the ACS National Office in Washington, D.C. (202-872-6097
or 1-800-227-5558).
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NETS NEWSLETTER COMMITTEE
This committee is composed of an editor plus an assistant, if desired. The
newsletter is
published four times a year plus an optional fifth publication following
local elections.
Publication dates are mid-September-October, the first week of the month
in December,
February, and April and an optional issue in May. The deadlines for articles
for the
newsletter are normally one week before the anticipated publication date.
The duties of the editor are to collect the news, organize and layout the
newsletter and see
to the printing and mailing of it as well. The major sources of news are
the local ACS
chairperson, program chairperson, councilors or national ACS committee persons,
Continuing Education Committee and the National ACS Public Relations Office.
The new
editor should ensure that the National office of the ACS is on the mailing
list for the
newsletter, since this enables the new editor to be on the ACS mailing list
for news
articles. The major sources of news are NETS Chair, Program Chair, Councilors
or
national ACS committeemen, Continuing Education Committee and National ACS
Public
Relations Office. The new editor should notify the national office in order
to get on their
mailing list for news articles. Write to ACS Records Office, Office of the
Executive
Director, American Chemical Society, 1155 Sixteenth St., NW, Washington,
DC 20036
(202-872-4454 or 1-800-227-5558).
The printing of the newsletter is handled as follows:
- If the newsletter is one (two-sided) page in length, it is sent to the
Service
and Hospitality Committee Chair, who in turn will have it printed (using
ECC resources) and mailed.
If the newsletter is longer than one (two-sided) page, then printing of
the
newsletter is handled by Denny's Quick Print (1605 N. Eastman Rd.,
Kingsport, TN; (615) 246-2882). The newsletters are then picked-up for addressing
and mailing: Mr. Tom Flynn at Accelerated Mail Service, P.O.
Box 2443, Johnson City, TN 37605-2443; (615) 929-3133. The cost of
these services is defrayed by the Section. The Treasurer should be
contacted to provide the necessary funds.
The activities of the NETS Newsletter Committee should be summarized in
early
December and provided to the Secretary for inclusion in the annual report
by December
15.
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NOMINATION AND LEADERSHIP
DEVELOPMENT COMMITTEE
The committee shall be composed of the three At-Large members of the Executive
Committee and the Immediate Past Chair who will serve as the Chair of the
committee.
1. The committee should be familiar with the by-laws of the Section, particularly
those which pertain to the selection and election of officers. Article VIII,
Section
3 and Article VI, Section 4, relate directly to this committee.
2. A Nominating Committee consisting of not less than three members is appointed
by the Section Chair (Article VIII, Section 3).
3. The Nominating Committee prepares a slate of nominees (after securing
the
consent of each nominee to run for their respective offices). The list of
nominees
must be submitted to the Secretary by August 1 (Article VI, Section 4).
In practice, the nominees are selected at least one month in advance so
the slate can
be announced at the meeting prio to the election. It is the responsibility
of the
Nominating Committee to obtain the consent of nominees and to obtain
biographical and other pertinent information for the newsletter or ballot.
4. In addition to its nominating role, the committee also has responsibility
for
leadership development. Before Oct 1 of each year, it will submit
recommendations for committee Chairs to the Chair-Elect of the Section.
It will
also monitor performance of potential committee Chairs, and use this performance
as a guide when preparing its slate of nominees.
The activities of the Nomination and Leadership Development Committee should
be
summarized in early December and provided to the Secretary for inclusion
in the annual
report by December 15.
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PROGRAM COMMITTEE
The duties of the Program Committee Chair include:
1. During the year preceding the programs, the Program Chair should work
with the Chair-elect in selecting a slate of desired speakers from the Tour
Service Prospective Speakers List. Information regarding the mechanism
of arranging form the final speakers is outlined in the Prospective Speakers
Guide. The list of speakers, in order of preference, along with the desired
months, is prepared at the Local Section Officers Conference. At present,
a maximum of six tour speakers are selected and the remainder must be
invited by the Section.
2. Maintaining correspondence, mostly concerning tour speakers, with the
Head of ACS Speaker Service in the department of Member and
Professional Services (202-872-6290 or 1-800-227-5558).
3. Accepting or rejecting tour speakers prior to deadlines (most have to
be
approved prior to June 15).
4. Corresponding with tour speakers at appropriate time (usually about one
month prior to arrival of speaker).
5. Making arrangements for accommodations, local transportation, etc., for
the speaker. The Program Committee Chair should meet (or have someone
meet) the speaker at the airport, arrange visitations, drive the speaker
to
the meeting, and return the speaker to the motel. The Program Chair
generally arranges transportation of the speaker to the airport. In general,
tour speakers will pay their own motel expenses and submit the bill to the
national office.
6. Providing copies of correspondence with speaker concerning meeting
location, equipment requirements, etc., to the national office, Chair of
the
Section, Chair of the Publicity Committee, Chair of ACS Properties
Committee, Chair of Service and Hospitality Committee and NETS
Newsletter Editor.
7. Introducing the speaker at the meeting or making arrangements for
someone else (such as an acquaintance) to introduce the speaker.
8. Assisting the Chair as needed during meetings.
The activities of the Program Committee should be summarized in early December
and
provided to the Secretary for inclusion in the Annual Report.
Table of Contents
PROFESSIONAL RELATIONS COMMITTEE
1. Inform the national office about layoffs promptly.* (A layoff is defined
as a
termination of three or more chemists or chemical engineers during a 6 month
period.) Assist the national Committee on Professional Relations* by conducting,
under the direction of the Office of Professional Relations, a survey of
the
terminees to determine how they were treated.
2. Establish a local section employment committee to assist the chemists
and chemical
engineers in finding jobs, especially those who may have been involved in
a layoff
in your area. Include "situation wanted" ads in your section's
publication. Draw up
a list of area employers of chemical personnel, and make it available to
those who
are looking for jobs. Suggest to the unemployed that he or she look into
work/study programs at local universities.
3. In multiple termination situations, you may request ACS staff members*
to
conduct, in your area, an employment seminar on techniques for job searches
for
the terminees.
4. Promote seminars and speakers to increase members' awareness of their
responsibilities and rights as professional employees, using the ProfessionalEmployment
Guidelines as a framework.
5. Inform the national office of any matter of professional interest.* Inform
the
section members of the services of the national office, such as the member
assistance program and the legal aid loan program.
6. Provide employers of chemists and chemical engineers in your area with
up-to-date
copies of the Professional Employment Guidelines.
7. Conduct local surveys or interviews (of members and employers) on matters
of
pertinent professional interest; e.g., fringe benefits, unions, licensing,
employment
contracts, tenure of industrial chemists, opinions about their society and
profession, etc.
8. Urge employers to permit their chemists and chemical engineers to advance
in their
profession through publication of papers, attendance at continuing education
and
graduate courses, etc. Particular emphasis might be placed upon stimulating
the
development of business or management courses for chemists, not only to
prepare
these employees for administrative positions, but also to foster a better
understanding of a company's purpose and operations.
9. Assure that employers utilize chemists in positions that call upon their
specialty
and experience. Alternatively, assure that persons given the job title of
"chemist"
qualify within the ACS definition of a chemist. Report instances of unprofessional
treatment to the Office of Professional Relations.*
10. Bring to the attention of the Office of Professional Relations* or initiate
steps to
improve employment conditions of chemists in your area with regard to such
aspects as the following:
a. Overall employer-employee relationships
b. Physical working conditions
c. Employment agreements, especially restrictive clauses
d. Adequacy of support services such as library facilities,
equipment and technical support.
11. Assist local colleges and universities in organizing professional relations
seminars
for students in chemistry and chemical engineering. The national office
has a do-it-
yourself professional orientation seminar, "Chemistry - A Job or a
Career?", that is
being distributed at no charge to schools, upon request.* You might also
consider
the desirability of meeting with high school chemistry clubs to speak to
them about
the role of chemical professionals.
12. Keep members and the national office* informed of legislation or regulations
which affect the rights of chemists and chemical engineers to practice their
profession.
13. Keep members of your local section informed of the activities of the
ACS
Committee on professional relations via NETS News.
The activities of the Professional Relations Committee should be summarized
in early
December and provided to the Secretary for inclusion in the annual report
by December
15.
*To: Office of Professional Services, American Chemical Society,
1155 Sixteenth Street, NW, Washington, DC 20036; Phone (202) 872-4431 or
1-800-
227-5558.
Table of Contents
PROPERTIES COMMITTEE
1. The Chair of the Properties Committee is responsible for providing the
necessary
lecture aids for each of the meetings in the Section. This is normally done
by
contacting a person at each meeting location and requesting the necessary
equipment. If special audiovisual equipment is needed for a meeting, it
may be
obtained from ECC Research Stores (extension 2525). The Properties Committee
Chair is responsible for having the equipment at the meeting.
2. The Properties Committee Chair operates projectors or other necessary
lecture
aids, or may secure someone else for such operation.
3. The Properties Committee Chair should be notified of the lecture aids
required for
each meeting by the Program Committee Chair. This should be done as far
in
advance as possible.
4. The Chair of this committee serves as custodian of the property owned
by the
Section.
The activities by the Properties Committee should be summarized in early
December and
provided to the Secretary for inclusion in the annual report by December
15.
Table of Contents
PUBLIC OUTREACH COMMITTEE
The primary objective of the Public Outreach Committee is to promote a better
understanding of Chemistry, chemists and chemical engineers and their contributions
to
our way of life both locally and nationally, to enhance the public recognition
of the
American Chemical Society, and to acquaint qualified young people with the
opportunities
in the Chemical profession. The method of accomplishing these goals may
be left to the
discretion of the Public Relations Committee. However, listed below are
several
possibilities for accomplishing these goals:
1. Speakers' Bureau - Obtain a group of outstanding speakers with
topics that will be of interest to general audiences. Make the list of the
names of the speakers and their topics available to program chairmen of
service clubs and other organizations.
2. Feature Articles in Local Newspapers - Attempt to get local papers
to publish articles on special meetings of the Section or on special topics
which will promote the chemical profession.
Questions regarding the Public Outreach Program may also be referred to
the Public
Outreach Office at the National Office in Washington, D.C. or (1-800-227-5558
or (202)
872-4600 option 86).
The activities of the Public Outreach Committee should be summarized in
early December
and provided to the Secretary for inclusion in the annual report by December
15.
Table of Contents
PUBLICITY COMMITTEE
The advertising or publicizing of the Northeast Tennessee Section of the
American
Chemical Society is the function of the Publicity Committee.
Responsibilities
The Publicity Committee Chair is responsible for transmitting publicity
to area colleges,
newspapers, radio and television stations and the TEC News, notices of all
meetings and
special activities of the Section.
Information Sources
Information about a speaker - biography, abstract of talk, and portrait
- will be supplied by
the Program Chair.
Information regarding the meeting dates, time, and place; the dinner, time
and place; and
any special arrangements for the meeting will be supplied by the Service
and Hospitality
Committee
Chair. Information on special events will be obtained personally by the
Publicity Chair if
he is in attendance. If the Publicity Chair cannot attend the function,
they should contact,
prior to the meeting, one of the Society officers or members requesting
that they obtain
the necessary information.
News Releases on Meetings
About 20 copies of the news release will be required. (This quantity provides
for a slight
excess.) The copies should be typed double-spaced with a 15-space minimum
margin. It
is very desirable to supply each news agency with a quality copy for reproducing
(xerox,
etc.).
Editors reduce copy to fit the available space by cutting from the end of
the article toward
the lead paragraph; thus, always put the most important items or facts in
the first
paragraph of the release. The second paragraph should be the items of next
importance,
etc.
I. News release title.
II. The first paragraph usually should include these facts:
1. Meeting of Northeast Tennessee Section of ACS
2. Meeting date, time and place
3. Dinner time and place
4. Speaker's name, affiliation and speech topic
The second paragraph usually will be a brief abstract of the speaker's subject.
Don't
assume that the abstract furnished by the speaker will suffice. When possible,
reword the
abstract to terms which will be understood by the newspaper, television
and radio
audiences - the general public. Keep the abstract short, not more than three
or four
sentences.
The third paragraph can mention any special events to occur at the meeting
if these were
not important enough to include in the lead paragraph.
The next paragraph, and usually the last paragraph of the release, is a
brief biography of
the speaker. If the biography supplied by the speaker is lengthy, select
only those facts of
interest to the nonscience audience.
Always include a photo of the speaker if available (supplied by the Program
Chair) in news
releases submitted to newspapers, television stations, and the TEC News.
Always identify the source of the release (Northeast Tennessee Section of
ACS) and the
address and phone number of the person (usually the Publicity Chair) to
contact for
further information.
News Releases on Other Activities
The preceding suggestions on "meeting" releases also pertain to
special news releases; that
is, the paragraph line-up and other factors should be considered in composing
the release.
The first sentence is the most important part of these news releases and
should be made
interesting or intriguing to all readers.
Inclusion of a photograph with these special releases increases the chance
of their use.
Clearly identify all persons in photographs accompanying any news releases.
Photographs
Photos of Speakers. - Portraits of meeting speakers will be supplied by
the
Program Chair. At present, eight prints (including one for your files) are
required.
Do not write, type, or otherwise mark with a sharp instrument on either
side of the
photograph . Never use a paper clip with a photo. Glue or tape on the back
of
each portrait a label stating: speaker's name, ACS speaker, date of meeting,
and
return address. Tape the photograph between two pieces of cardboard for
protection before mailing with the release. Always mail the photograph with
the
release. Include a photograph only with the newspaper and television releases,
not
with radio or school releases.
Other Photographs. - The preceding suggestions should be followed with regard
to
handling and mailing. Most of these photographs will show more than one
person;
thus, complete identification becomes more important. The label on the backside
of the photograph should identify all persons by name, affiliation, and
the position
in the photograph (left, second from left, center, right, etc.) and should
identify the
photo as being from the ACS.
Mailing Schedule1
Eastman News. - The news release must be in the TEC News office, Building
215,
Tennessee Eastman Company, Kingsport, Tennessee, two Thursdays preceding
the
meeting date. The TEC News deadline is six days prior to the day of publication,
which is the Thursday of each week.
Newspaper, Radio and Television. - These releases should be mailed on
Wednesday of the week preceding the week of the meeting. Newspapers require
copy by Friday for any items to appear in the Sunday edition. The appearance
in
the Sunday edition is preferred for its greater readership.
Any special news releases for the newspapers should be mailed as soon as
prepared. These releases are usually prepared after the event has occurred;
thus,
any unnecessary delay in forwarding them to the newspaper lowers their chances
of being published.
Special Notes. - When special events are to occur at the meeting or other
ACS
sponsored activities are scheduled, have a photographer available to obtain
appropriate photographs. Any news release having photographs included has
a
much greater chance of being accepted by the newspapers.
Stationery Supplies. - Stamps and stationery supplies for use by the Publicity
Chair
are furnished by the Secretary.
The activities of the Publicity Committee should be summarized in early
December and
provided to the Secretary for inclusion in the annual report by December
15.
Table of Contents
SAFETY COMMITTEE
The primary function of the Safety Committee is to provide information to
area science
teachers (junior high, senior high, college, and university) that will enable
them to
recognize common laboratory hazards and to deal with these hazards effectively.
The
committee should work in conjunction with the Secondary Education Committee
to
present the information and programs necessary to achieve these goals. Several
programs
used previously have been a safety symposium, a film-lecture-demonstration
at high
schools and universities, and a TV program, "Safety in the Science
Laboratory," prepared
by the Safety Committee and shown on WSJK-TV.
The activities of the Safety Committee should be summarized in early December
and
provided to the Secretary for inclusion in the annual report by December
15.
Table of Contents
SERVICE AND HOSPITALITY COMMITTEE
The Service and Hospitality Committee is composed of a Chair, an assistant
chair.
The Service and Hospitality Committee is responsible for the following items:
1. Arrangements for the Seven Regular ACS Dinner Meetings.
The arrangements consist a social period beginning at 6:00 pm, dinner at
6:30 pm and the meeting at 7:30 pm. The arrangements for the Special
Guests' Night meeting are made by the Special Guests' Night Committee.
It may be desirable for the committee chair to make preliminary
arrangements for the October meeting before the Section organizational
meeting. For meetings scheduled at ECCRL, arrangements should be
made with the Research Laboratories' receptionist.
2. Preparation and Distribution of Meeting Notices.
ACS meeting notices are printed by the TEC Print Shop or the Copy
Center. Printing in excess of 2 pages (i.e. front and back) must be done
outside of the Company. This is normally not a problem with meeting
notices which are only 2 pages. The printed notices are then given to
Accelerated Mail Service (P.O. Box 2443, Johnson City, TN) for folding,
addressing and mailing. The notices for TEC members are returned to
Service and Hospitality Chair who then puts them in the plant mail.
Accelerated Mail Service maintains two mailing lists for the ACS - one for
outside mailing (Bulk Permit 81) and one for in-plant mailing within TEC.
It
is the responsibility of the Membership Committee to keep the mailing list
up-to-date. Before meeting notices are distributed, however, it is
necessary to check with the Chair of the Membership Committee to get any
additions, deletions, or changes of address occurring since the mailing
list was corrected. Frequently the name and address of members who have
recently moved into the Section will be brought to the attention of
the Service and Hospitality Committeebefore the Membership Committee
has received notification of the change of address. These names should be
passed on to the Membership Committee Chair so that they may be added
to the mailing list. Meeting notices are mailed about two weeks before the
date of the meeting.
3. Collection of Dinner Reservations and Receipts.
Dinner reservations with checks payable to the Northeast Tennessee
Section of the ACS are mailed to the Chair of this committee, or to a
member designated by the Chair of the committee. The reservations and
checks are collected and the appropriate person is notified of the number
of
dinner reservations. After the meeting, receipts are turned over to the
Section Treasurer.
4. Preparation.
Name tags for the speaker, members and visitors are prepared from the list
of dinner reservations. The name tags are passed out before the dinner.
5. Greeting New Members and Member Guests.
The Service and Hospitality Committee members should be availableduring
the social part of meetings to greetmembers and guests.
New members, guests and studentsshould be introduced at the beginning of
the meeting either by the Service and Hospitality Chair or the Chair of
the
Section.
6. This committee should coordinate its activities with the following:
a. Treasurer - payment for dinners.
b. Membership Committee - update of mailing list.
c. Program Chair - obtain information on date of meeting and
speaker.
d. Newsletter Editor and Publicity Chair -send information on date,
time and place of meeting.
The activities of the Service and Hospitality Committee should be summarized
in early
December and provided to the Secretary for inclusion in the annual report
by December
15.
SPECIAL GUESTS' NIGHT
COMMITTEE
The duties of the Special Guests' Night Committee Chair consist primarily
of arranging for
the dinner and program at the annual Special Guests' Night meeting. Although
no rules
have been formulated regarding the Special Guests' Night arrangements, a
pattern has
been following for several years. The following items, not necessarily in
order of
importance, give a general guide as to what has been involved in planning
for previous
meetings.
1. Reservation of Meeting Place.
This should be done several months in advance.
2. Arranging for Speaker or Other Entertainment.
The committee should decide on this and arrange several months
ahead. The decision on the date of the meeting will depend on the
availability's of the speaker and the meeting place.
3. Name Tags.
It has been customary to provide everyone in attendance with name
tags.
4. Reservations.
Reservations should be handled as for any other meeting. The
reservations should be requested about one week in advance of the
meeting, depending on when the dining room manager needs the
final number of reservations.
5. Final Arrangements.
a. Place cards should be prepared for the speakers' table (optional).
b. Final dinner arrangements should be made.
c. Centerpieces and/or other decorations should be coordinated
with the manager of the meeting site (optional).
6. Contributions.
Local businesses are contacted by the Committee Chair to
contribute to the evenings activities. This money is used to defray
the cost of the evening activities.
The activities of the Special Guests' Night Committee should be summarized
in early
December and provided to the Secretary for inclusion in the annual report
by December
15.
SUMMER PICNIC COMMITTEE
The Summer Picnic Committee is responsible for making reservations for a
suitable
location for the picnic, making arrangements for food and other refreshments,
mailing the
notices for the picnic, collecting reservations, and planning any other
suitable activities
such as organized games. The Service and Hospitality Committee and Membership
Committee may assist the Picnic Committee in the mailing the notices. Generally,
the
picnic has been held in September, but may be held whenever convenient.
The activities of the Summer Picnic Committee should be summarized in early
December
and provided to the Secretary for inclusion in the annual report by December
15.
Table of Contents
APPENDIX 1. SECTION MASTER
SCHEDULE
NORTHEAST TENNESSEE SECTION MASTER SCHEDULE
Date Event
January 1 Preparation of local section annual report begins (Secretary)
January 31 Executive Committee shall develop a budget for the year.
Feb. 1 Local section annual reports are due
Feb. 1 Call for submissions, Spring Newsletter
February Bulk mailing permit must be renewed (#81)
February 1 Request Form 990 from IRS
Feb 26 Submissions due, Spring Newsletter
1st Week March Project seed applications are due
March 1 NETSACS Newsletter for Spring
March 9 Send notice of meetings to Eastman News, Newsline
March 15 Distribution, Spring Newsletter
April 1 Request for local section dues collection
by national ACS for succeeding year
mid-April Names of students who will take National Chemistry Olympiad are
due
April 5 Send notice of meetings to Eastman News, Newsline
April 30 Post Office Box rent is due
April 30 Call for submissions, Summer Newsletter
May Send notice of meetings to Eastman News, Newsline
May 1 File IRS Form 990 ( Due May 15)
May 28 Submissions due, Summer Newsletter
June 1 NETSACS Newsletter for Summer
June 15 Distribution, Summer Newsletter
July 1 Nominating Committee mails call for nominations
July 30 Call for submissions, Fall Newsletter
August 1 Nominations by petition are due to Chair of Nominating Committee
August 15 Nominating Committee must obtain candidates consent to be on the
ballot by this date
August 15 Nominating committee provides Secretary with a complete list of
candidates
Aug 27 Submissions due, Fall Newsletter
Sept. 1 NETSACS Newsletter for Fall
Sept 1 Ballots are mailed to section members
Sept. 7 Send notice of meetings to Eastman News, Newsline
September 15 Ballot for 1994 Election must be mailed (Secretary)
September 15 Distribution, Fall Newsletter
October All ballots must be returned by the start of the October meeting.
Election closes at this time.
October 11 Send notice of meetings to Eastman News, Newsline
October 13 Send notice of meetings to Eastman News, Newsline
October 25 Call for submissions, Winter Newsletter
November Speaker of the Year selection (Executive Committee)
November National Chemistry Week
November 5 Send notice of meetings to Eastman News, Newsline
Nov. 9 Send notice of meetings to Eastman News, Newsline
November 23 Submissions due, Winter Newsletter
December 1 NETSACS Newsletter for Winter
December 1 Executive Committee releases the name of Speaker of the Year.
December 1 Request (form sent from ACS to section treasurer on November
1) for section allotment from members' national dues for succeeding
year
December 1 Submit election results for section officers, councilors, alternate
councilors and committee chair for succeeding year.
December 1 Nominations for regional awards in high school chemistry teaching
December 1 Cope scholar nominations
December 1 Applications for ACS Congressional Fellowship Program
December 15 Secretary calls for year-end committee reports
December 15 Distribution, Winter Newsletter
December 31 Officers terms expire
APPENDIX 2- OFFICERS
AND COMMITTEE CHAIRMEN
TEMPLATE
NORTHEAST TENNESSEE SECTION OF THE AMERICAN CHEMICAL SOCIETY
LIST OF OFFICES AND OFFICERS
OFFICE OFFICER TELEPHONE
Chair
Past Chair
Chair-elect
Secretary
Treasurer
Councilor
Alternate Councilor
Executive Committee *
" " *
" " *
(Exec. Committee includes all officers and immediate past chair)
* Term expires last day of year indicated.
LIST OF COMMITTEES AND CHAIRMEN
COMMITTEE CHAIR TELEPHONE
Awards
Bylaws
Community Advisory Board
Education
Historian Bob Maleski 229-5304
Job Manual
Job Opportunities
Long-range Planning
Membership
National Chemistry Week
Newsletter
Nominations
Program
Professional Relations
Properties
Public Outreach
Publicity
Safety
Service and Hospitality
Special Guests Night
Summer Picnic
Student Affiliates
Student Affiliate Liaison
Technician's Affiliate Group
Chair
Chair-Elect
Treasurer
Secretary
Councilor
Nominating
By-Laws
OTHER ORGANIZATIONS
AICHE Chair
AICHE Program Chair
Sigma Xi Program Chair
Sigma Xi Chair
East Tenn. Engineering
Association Council
Table of Contents
APPENDIX 3 SECTION BY-LAWS
BYLAWS
of the
NORTHEAST TENNESSEE SECTION
of the
AMERICAN CHEMICAL SOCIETY
ARTICLE I - NAME
Section 1. This organization shall be known as the Northeast Tennessee Section
of the
AMERICAN CHEMICAL SOCIETY, hereinafter referred to as "the Section."
Said
AMERICAN CHEMICAL SOCIETY is hereinafter referred to as "the SOCIETY."
ARTICLE II - OBJECT
Section 1. The objects of the Section are to instill general good fellowship
among chemists,
to encourage the advancement of chemistry in all its branches; and by its
meetings, reports,
papers, discussions and publications, to promote scientific interest and
inquiry.
ARTICLE III - HEADQUARTERS
Section 1. The Section shall have its headquarters at Kingsport, Tennessee.
ARTICLE IV - TERRITORY
Section 1. The Section shall have such territory as is allotted to it by
the Council of the
SOCIETY.
ARTICLE V - MEMBERS AND AFFILIATES
Section l. The rolls of the Section shall include those MEMBERS, ASSOCIATE
MEMBERS, and National Affiliates of the SOCIETY residing in the territory
of the Section
or choosing to enroll therein under the limitations of the Constitution
and Bylaws of the
SOCIETY.
Section 2. The Section may have Local Section Affiliates subject to the
provisions of the current Bylaws of the SOCIETY.
Section 3. Any member unable to attend any meeting at which a vote is to
be taken under
Articles X or XI may apply to the Secretary for a ballot which may be cast
by marking and
returning it to the Secretary by the time of the meeting, in a plain sealed
envelope contained
within an outer sealed envelope, which outer envelope must bear proper identification
of the
member.
ARTICLE VI - OFFICERS, MANNER OF ELECTION AND ELIGIBILITY
Section 1. The officers of the Section shall be a Chair, a Chair-Elect,
a Secretary, a Treasurer,
three Executive Committee members, and such Councilors and Alternate Councilors
as may
be provided for by the Constitution and Bylaws of the SOCIETY. The offices
of Secretary
and Treasurer may be held by one person. Only MEMBERS shall be eligible
for holding these
offices.
Section 2. The Chair-Elect, and the Secretary and Treasurer shall be elected
annually for a
term of one year. The committee members shall be elected, one each year,
for a term of three
years. The Councilors and Alternate Councilors shall be elected for terms
of three years. If,
in the opinion of the Nominating Committee, there is a reasonable chance
that the Section will
qualify for an additional Councilor in the succeeding year, a second Councilor
and a second
Alternate Councilor may be elected for the anticipated position. The second
Councilor and
second Alternate Councilor shall serve only during those years for which
the Section qualifies
for two Councilors. At the annual meeting prior to expiration of the terms
of office of the first
Councilor and first Alternate Councilor, a first Councilor and first Alternate
Councilor shall
be elected even though the terms of office of second Councilor and second
Alternate
Councilor have not expired, thus providing for the possibility of continuity
of service of the
first Councilor and first Alternate Councilor.
The terms of the officers so elected shall be as follows:
For the Chair-Elect, one year beginning with the first day of the following
January, after
which the position of Chair will begin; for the Secretary and Treasurer,
one year beginning
with the first day of the following January; for the Executive Committee,
three years
beginning with the first day of the following January; and for Councilors,
three years
beginning with the first day of the following January. All officers shall
serve their prescribed
terms or until their successors shall have been duly chosen.
Section 3. The Executive Committee provided for under Article VIII shall
fill any vacancy
in its body and any vacant post by the appointment of any eligible member
of the Section,
and such member so appointed shall serve until the next annual election.
In the case of absence, death, or inability of the Chair to perform the
duties of the office, the
position shall be filled by the Chair-Elect.
In the case of death or inability of the Chair-Elect to perform the duties
of the office, or if the
Chair-Elect is obliged to assume the office of Chair, the office of Chair-Elect
shall be filled
by election. The date of this election shall be specified by the Executive
Committee.
Section 4. The Nominating Committee, shall mail a call for nominations to
all Section
members by July 1 of each year. Any member may make nominations for any
elective post by
submitting a petition signed by at least 5 members and by the nominee to
the chair of the
Nominating Committee on or before August 1 of each year. This petition shall
automatically
place the name of the nominee as a candidate on the ballot. The Nominating
Committee may
select additional candidates for each office and shall obtain the consent
of each candidate by
August 15.
Section 5. All officers, including Councilors and Alternate Councilors,
shall be elected by mail
ballot of the members of the Section. The Secretary shall arrange for the
ballot to be mailed
to Section members by September 1, preferably in the Section's newsletter.
In order to vote,
a member who does not receive a mail ballot must request a ballot from a
designated election
official prior to the close of the election. Each ballot must be returned
in a plain sealed
envelope contained within an outer sealed envelope. The outer sealed envelope
must carry
the signature of the member. Sealed ballots must be returned to the Secretary
or Chair or
another officer designated by the Chair before the October meeting of the
Section is called
to order, at which time the election closes. Any Section officer who is
also a candidate for
elective office shall be ineligible to collect election ballots. The Chair
or Secretary or another
designated officer shall deliver, unopened, all ballots received by the
election deadline to three
tellers appointed by the Chair. The tellers, using the list of members provided
by the
Secretary, shall verify the eligibility of those voting and shall count
only those ballots so
validated. In case of a tie vote for any officer opening, including Councilor
or Alternate
Councilor, the outgoing Executive Committee, excluding any members who may
be
contesting the office in question, shall make the final selection.
ARTICLE VII - DUTIES OF OFFICERS
Section 1. The duties of the several officers shall be such as usually pertain
to their offices
together with those required by the Constitution and Bylaws of the SOCIETY
and such other
duties as may be assigned to them from time to time by the Executive Committee.
Section 2. The Treasurer shall be bonded, if, when, and as the Executive
Committee so
provides.
ARTICLE VIII - COMMITTEES AND THEIR DUTIES
Section 1. There shall be such committees as may be necessary for the proper
conduct of the
affairs of the Section.
Section 2. There shall be an Executive Committee, which shall consist of
the Immediate Past
Chair and present officers of the Section.
Section 3. There shall be a Nominating Committee, which is appointed by
the Chair and
which shall consist of not less than three members not holding elective
post. This committee
shall provide nominees for each of the offices that are to be filled by
election and shall obtain
the consent of the proposed nominees before entering their names as candidates
on the ballot.
Section 4. All committees not otherwise provided in the Constitution and
these bylaws, shall
be appointed from time to time by the Chair.
ARTICLE IX - MEETINGS
Section 1. The Section shall meet upon due notice at such times and places
as may suit its
convenience and at least two meetings, one of which meetings shall be known
as the Annual
Meeting, shall be held prior to December 31st in each calendar year.
Section 2. The Section shall have special meetings upon the request of a
majority of the
Executive Committee or upon the request of ten members of the Section. The
notice for
special meetings shall recite the exact nature of the business and only
that business shall be
transacted.
Section 3. A quorum for regular and special meetings of the Section shall
consist of 25
members of the Section.
Section 4. The Executive Committee shall meet upon due notice at such times
and places as
may suit its convenience, upon call of the Chair or upon request of a majority
of its members.
The order of business shall be such as the Committee provides from time
to time.
Section 5. A quorum for an Executive Committee meeting shall consist of
a majority of the
members of the committee. In the absence of a quorum the meeting shall adjourn
to a date.
Section 6. At regular meetings of the Section the order of business shall
be as follows:
a. Minutes of previous meeting
b. Reports
c. Business
d. Program
e. Adjournment
Section 7. The regular order of business at a regular meeting may be suspended
by a majority
vote of the members present.
Section 8. The parliamentary procedure, for all Section meetings, not specifically
provided
in the Constitution and these Bylaws, shall be subject to Robert's "Rules
of Order."
Article X - DUES, FUNDS, DONATIONS AND BEQUESTS
Section 1. All assigned National Affiliates and members, except members
in emeritus status
of the SOCIETY, may annually be assessed such local dues as the Section
itself may
determine.
Section 2. All Local Section Affiliates shall pay annual dues of not less
than two dollars,
except that any student specializing in chemistry or chemical engineering
and properly
matriculated in any educational institution shall pay not less than one
dollar so long as student
status is maintained. Failure to pay such dues in advance shall terminate
such affiliation with
the Section.
Section 3. The raising and collecting of funds other than dues may be provided
by suitable
resolution, subject to the provisions of the Constitution and Bylaws of
the SOCIETY,
adopted at a regular or special meeting of the Section by a majority vote.
Section 4. Donations or bequests of funds or property may be accepted, subject
to the
provisions of the Constitution and Bylaws of the SOCIETY, by a suitable
resolution adopted
at a regular or special meeting of the Section or of the
Executive Committee, by a majority vote.
ARTICLE XI - BYLAWS
Section 1. The Section may make further bylaws or amendments to these bylaws,
not in
conflict with the Constitution and Bylaws of the SOCIETY, as may be considered
desirable
for the government of the Section.
Section 2. Any proposed further bylaws or amendments shall be presented
in writing to the
Executive Committee by not less than four members of the Section sponsoring
them.
Section 3. To be acted upon at any meeting such bylaws or amendments must
also be
presented by sponsors thereof to the Secretary at least thirty days before
the meeting at which
action is desired to be taken. The Secretary shall notify all members of
the Section in detail
concerning them at least ten days prior to said meeting; and such bylaws
and amendments
shall be adopted at any regular or special meeting of the Section upon a
two-thirds majority
vote. The amendments shall become effective upon approval by the Council
unless a later date
is specified.
ARTICLE XII - DISSOLUTION
Upon the dissolution of the Section and the discharge of its debts and the
settlement of its
affairs, any funds and property of the Section remaining thereafter shall
be used for the
advancement of chemistry in the area covered by the Section. In the event
that this
procedure is not practicable or there still remain unexpended funds, such
funds shall be
conveyed to the SOCIETY for the general purpose of the SOCIETY.
Table of Contents
APPENDIX 4. PAST CHAIRMEN
AND PAST SPEAKERS OF THE YEAR
YEAR CHAIR SP OF YEAR
1932-33 H. G. Stone
1933-34 H. G. Stone
1934-35 J. B. Huddle
1935-36 M. W. Wadewitz
1936-37 L. R. Littleton
1937-38 P. T. Jones
1938-39 L. J. Figg, Jr.
1939-40 J. J. Gordon
1940-41 A. C. Adams
1941-42 Matthew Weber, Jr.
1942-43 C. H. Penning
1943-44 L. W. A. Meyer
1944-45 J. H. Brant
1945-46 J. E. Magoffin
1946-47 R. B. Hickey
1947-48 E. M. McMahon
1948-49 G. E. Cronheim
1949-50 R. H. Hasek
1950-51 Milton E. Lubs
1951-52 W. D. Kennedy
1952-53 W. M. Gearhart
1953-54 P. V. Brower
1954-55 R. M. Schulken
1955-56 C. A. Glover
1957-58 J. F. Fuzek
1958-59 Wayne V. McConnell
1959-60 Harold Reynolds
1960-61 Richard McConnell H. W. Patton
1961-62 G. K. Finch H. W. Coover, Jr.
1962-63 H. W. Patton J. W. Tamblyn
1963-64 Kermit Whetsel J. R. Caldwell
1964-65 V. A. Hoyle, Jr. K. B. Whetsel
1965-66 J. E. Poe K. C. Brannock
1966-67 L. E. Matteson V. W. Goodlett
1967-68 V. W. Goodlett L. D. Moore
1968-69 J. H. Lady R. L. McConnell
1969-70 D. L. Nealy Boris Franzus
1070-71 P. E. Morrisett C. A. Glover
1971-72 B. L. Poet E. L. McDaniel
1972-73 J. M. McIntire G. R. Lappin
1973-74 G. P. Morie C. A. Boye
1974-75 D. E. Van Sickle Gether Irick
1975-76 L. Jane Adams T. S. Huang
1976-77 Thomas Huang James Straley
1977-78 David Pond Gerald Morie
1978-79 Jack Lewis John Fuzek
1979-80 Mark Frishberg Charles Kibler
1980-81 Ned Moore Jerry Jackson
1981-82 Jeff Wardeska D. M. Pond
1982-83 J. D. Gunter J. A. Hyatt
1983-84 R J. Maleski R. T. Bogan
1984-85 R. J. Maner M. A. Weaver
1985-86 Larry Miller Dr. J. G. Wardeska
1986-87 Ted Germroth Vince Nicely
1987-88 Phil Cook Jim Little
1988-89 Kevin Edgar Dale VanSickle
1989-90 Stewart Witzeman Lee Pike
1990-91 Fred Barlow Richard Kopp and
Marsha Ottem
1991-92 Charles Buchanan Gether Irick
1992-93* Rick Offerman David Fagerburg
1994 David Allen Hamid Kasami
1995 Steve Perri Gerald Tustin
1996 John Sanders Steve Falling and
John Monier
1997 Renee Nizuirski-Mann Charles Bucanan
1998
Jeff Wardeska
Ruifeng Liu
1999 Lori Wilson Neil Boaz
2000 Gerry Rhodes Bob Maleski
2001 Craig Lott Joe Zoeller
2002 Jim Duchamp TBD
* Served until the end of 1993. By-Laws changing operation of section to
calendar basis
adopted in 1993.
Table of Contents
APPENDIX 5:NETS TECHNICIANS
AND TEACHERS OF THE YEAR
YEAR TEACHER TECHNICIAN
1995 Rodney Bradley*
Dennis Marshall*
Randall Perry*
Mary Moore
*National Award Winner
Table of Contents
APPENDIX 6: SECTION AWARDS
AND NOMINATIONS
1975
Nominated for Society Award for Outstanding Section in the Medium Size
Category. Section chairmen were Dale Van Sickle (1974-1975) and Jane Adams
(1975-
1976).
1978
Nominated for Society Award for Outstanding Section in the Medium Size
Category. Section chairmen were David Pond (1977-1978) and Jack Lewis (1978-1979)
1991
Won Phoenix Award in category of "Best Open-House Activity"; Shawn
Tonnies, 1991 NCW coordinator.
Won the Outstanding Technician Affiliate Group Award. Tim Guinn was the
TAG
chairman.
1992.
Won Phoenix Award in category of " Greatest Membership Involvement".
Also
nominated in categories of "Most Creative Activity and "Best Event
in a Museum or
Library". Steve Perri, 1992 NCW coordinator.
Won the Outstanding Technician Affiliate Group Award. Linda Rothwell was
the
TAG chariman.
1993.
Won Phoenix Award in category of "Greatest Industrial Involvement";
nominated in the category of "Best Media Coverage". Renee Niziurski-Mann,
was the
1993 NCW coordinator.
Won award from Council Committee on Public Relations for media coverage
of
Section events, especially NCW events. Shawn Tonnies, PR Chair, Renee Niziurski-Mann,
1993 NCW coordinator.
Won Society Award for Outstanding Section in the Medium Size Category. Rick
Offerman was the 1993 Chair.
1994
Won Society Award for Outstanding Section in the Medium Size Category.
David Allen was the 1994 Chair.
Won Phoenix Award in category of "Best Media Coverage"; Shawn
Kerrick was
the 1994 NCW coordinator.
Won the Award for Outstanding Performance for Public Relations, awarded
by
the Committee on Public Relations. Liz West was the 1994 Publicity Committee
Chair.
Rodney Bradley, Technician Associate, ECCR, was named "1994 Technician
of
the Year" by the Division of Chemical Technicians.
Eastman Chemical Company received the ACS Division Director Award for
contributions to the success of NETS.
1995
Dennis Marshall, Technician Associate, TEOC, was named "1995 Technician
of
the Year" by the Division of Chemical Technicians.
Awarded a Certificate of Excellence for 1995 programs. Steve Perri was the
1995
Section Chair
Nominated for Phoenix Award in the category of "Best Overall Community
Involvement" for 1995 NCW activites. Heather Brink was the 1995 NCW
coordinator.
1996
Awarded a Certificate of Excellence for 1996 programs. John Sanders was
the
1996 Section Chair
Randall Perry, Technician Associate, ECCR, was named "1996 Technician
of the
Year" by the Division of Chemical Technicians.
Awarded the 1996 Phoenix Award for "Best Media Coverage" for 1996
National
Chemistry Week celebration.
Table of Contents
ETSU STUDENT AFFILIATE CHAPER
AWARDS
The Charter for the chapter was signed Feb 4, 1954 by ACS president Harry
Fisher. No
records exist prior to 1973.
YEAR FACULTY ADVISOR AWARD
1973-74 Jeff Wardeska Outstanding
1974-75 Jeff Wardeska Outstanding
1975-76 Jeff Wardeska Outstanding
1978-79 Jeff Wardeska Outstanding
1979-80 Jeff Wardeska Outstanding
1980-81 Jeff Wardeska Outstanding
1982-83 Jeff Wardeska Outstanding
1983-84 Jeff Wardeska Outstanding
1984-85 Dick Kopp Outstanding
1986-87 Jeff Wardeska Outstanding
1987-88 Jeff Wardeska Commendable
1988-89 Jeff Wardeska, Barbara Bunn Outstanding
1989-90 Jeff Wardeska Outstanding
1990-91 Jeff Wardeska Outstanding
1992-3 Jeff Wardeska, Lori Wilson Outstanding
1993-94 Jeff Wardeska Outstanding
1995-6 Jeff Wardeska Outstanding
1996-7 Jeff Wardeska, Lori Wilson Outstanding
Commendable status was received in two other years in this time span.
CRITERIA FOR SECTION
AWARDS
NETS TECHNICIAN OF THE YEAR*
Each year the Section and its TA Group will present an award to an outstanding
Chemical
Technician within the Section's geographic territory. The technician need
not be a member
of NETS, itsTA group or the Division of Chemical Technicians in order to
be eligible. The
award will consist of a placque and a $100 check from the Section. The call
for
nominations is made in the Section's Summer Newsletter, and the nomination
process
closes on September 1. Nominations, which must not exceed six pages, are
sent to the TA
liasion. A jury composed of two technicians and two supervisors of technicians
is chosen
by the TA liasion at the end of the nomination process. After choosing the
Technician of
the Year, the winning nomination is sent to the Division of Chemical Technicians
for
consideration as the National Technician Of The Year. The following criteria
will be used
in the judging process:
Job Skills
Level of contribution
Degree of independence
Safety and Housekeeping
Teamwork
Publications and Presentations
Reliability
Communication Skills
Professional and Community Activities
* A Chemical Technician is a person whose training includes successful completion
of a
two-year post high school level chemistry curriculum leading to an Associate
Degree, or
the equivalent course work in a Baccalaureate Program, or the equivalent
knowledge
gained by experience. The Chemical Technician's work is usually conducting
experiments
to solve chemical problems and /or discover new chemical knowledge, but
work of a
chemical nature outside the laboratory setting will also be considered.
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